Macatawa Technologies Logo

How Many of These Google Workspace Shortcuts Did You Know?

Google Workspace (formerly G Suite) is one of the most popular productivity suites used in business today. As such, there are shortcuts available to help speed up productivity, and a lot of people simply aren’t aware of them. Today, we’ll take a peek at a couple shortcuts you may not have known of inside Google Workspace.

Start a New File

One of the oldest (and seemingly secretive) shortcuts lets users start a new file without even opening Google Workspace. How is this possible? Simple, Google has made it so that if a user needs to open a new file—whether it be a new document with Docs, a new spreadsheet with Sheets, or a new presentation with Slides, all they would need to do is enter the name of the app with “.new” in the address bar and a new file will start up in that tab.

  • For a new document:
  • For a new spreadsheet:
  • For a new presentation:

It’s that simple. Go ahead and try it.

Of course if you use multiple Google accounts, you will need to use the browser tied to the account you want to save your new file in, but it makes it extraordinarily easy to get going quickly.

Keyboard Shortcuts

Like any software suite, there are a lot of keyboard shortcuts that users have access to inside Google Workspace. Let’s go through a few useful ones. 

For Google Docs

Copy – Ctrl + c

Cut – Ctrl + x

Paste – Ctrl + v

Paste without formatting – Ctrl + Shift + v

Undo – Ctrl + z

Redo – Ctrl + Shift + z

Insert or edit link – Ctrl + k

Find – Ctrl + f

For formatting text

Bold – Ctrl + b

Italicize – Ctrl + i

Underline – Ctrl + u

Strikethrough – Alt + Shift + 5

Superscript – Ctrl + .

Copy text formatting – Ctrl + Alt + c

For formatting paragraphs

Increase paragraph indentation – Ctrl + ]

Decrease paragraph indentation – Ctrl + [

Numbered list – Ctrl + Shift + 7

Right align – Ctrl + Shift + r

Left align – Ctrl + Shift + l

Bulleted list – Ctrl + Shift + 8

Other shortcuts

Insert comment – Ctrl + Alt + m

Open discussion thread – Ctrl + Alt + Shift + a

Insert footnote – Ctrl + Alt + f

For Google Sheets

Select column – Ctrl + Space

Select row – Shift + Space

Insert a link – Ctrl + k

Open Explore – Alt + Shift + x

Insert new sheet – Shift + F11

For formatting cells

Bold – Ctrl + b

Underline – Ctrl + u

Italic – Ctrl + i

Apply right border – Option + Shift + 4

Apply top border – Option + Shift + 1

Apply left border – Option + Shift + 2

Apply bottom border   Option + Shift + 3

Clear formatting  – Ctrl + \

Center align – Ctrl + Shift + e

Right align – Ctrl + Shift + r

Left align – Ctrl + Shift + l

For altering rows and columns

Hide row – Ctrl + Alt + 9

Group rows or columns – Alt + Shift + Right arrow

Unhide row – Ctrl + Shift + 9

Ungroup rows or columns – Alt + Shift + Left arrow

Insert/edit note – Shift + F2

Insert comment – Ctrl + Alt + m

Open comment discussion thread – Ctrl + Alt + Shift + a

For Google Slides

New slide – Ctrl + m

Select all – Ctrl + a

Open link – Alt + Enter

Select none – Ctrl + Shift + a

Insert or edit link – Ctrl + k

For formatting text

Bold – Ctrl + b

Italic – Ctrl + i

Underline – Ctrl + u

Increase font size – Ctrl + Shift + >

Decrease font size – Ctrl + Shift + <

Bulleted list – Ctrl + Shift + 8

For Altering and moving objects

Group  – Ctrl + Alt + g

Ungroup – Ctrl + Alt + Shift + g

Nudge up, down, left, or right – Arrow keys

Select next shape – Tab

Select previous shape – Shift + Tab

Switch between slides – Keyboard shortcut

Move to previous slide, page up – Up arrow

Move to next slide, page down – Down arrow

For navigating presentations

Open speaker notes panel- Ctrl + Alt + Shift + s

Open animations panel – Ctrl + Alt + Shift + b

Other shortcuts

Insert comment – Ctrl + Alt + m

Enter current comment – Ctrl + Enter

Open comment discussion thread – Ctrl + Alt + Shift + a

These shortcuts should help anyone looking to be more productive to be so. In fact, we suggest that you print out this article and post it for easy reference when you are using Google Docs, Sheets, or Slides.

At Macatawa Technologies, we pride ourselves on helping businesses like yours get the most out of its technology. For more information, give us a call at (616) 394-4940 today.


Recent Articles

Ensuring Smooth Operations in West Michigan

In meetings with new clients, a common phrase often arises after presenting our Managed Services Solution: “How did we get here? Why did we let this happen?” In West Michigan, IT management is typically handled either internally or by external companies. Both aim to...

Security Awareness & Why It’s Important

While tools like Multifactor Authentication (MFA) and Password Managers address account security, there is an even bigger risk within your organization - your end users. Did you know that people account for 95% of cyber-attacks? All it takes is one employee mistake to...

Improving Account Security

Passwords. These simple letters, numbers, and symbols are the keys to accessing some of the most valuable things in life. You need them to access your social media, email, bank and investment accounts. You need them to order take-out, book a flight, or to place an...

You may also like…