Excel Shortcuts You Can Use to Be More Efficient | Macatawa Technologies
Here are some shortcuts that can help you navigate around Excel.
Keyboard Shortcuts, Excel, Office, Microsoft 365, Software Tips
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Excel Shortcuts You Can Use to Be More Efficient

Excel Shortcuts You Can Use to Be More Efficient

Posted on 08/25/2021 in Tip of the Week
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Microsoft Excel is the premier spreadsheet software, but unless you know keyboard shortcuts and formulas, it can be tricky to get the most value out of it as a software solution. Thankfully, with just a couple of keystrokes, you too can achieve mastery over this software. Here are some of the most popular and useful keyboard shortcuts for Microsoft Excel.

We also want to encourage you to print out this blog article and use it as a resource throughout the workday. You might find it helpful to have a quick reference!

  • Cut: Ctrl + X
  • Copy: Ctrl + C
  • Paste: Ctrl + V
  • Open a Workbook: Ctrl + O
  • Close a Workbook: Ctrl + W
  • Save a Workbook: Ctrl + S
  • Undo: Ctrl + Z
  • Navigate between cells and menu options: Arrow Keys
  • Expand/Collapse Ribbon: Ctrl + F1
  • Move to the beginning of the worksheet: Ctrl + Home
  • Move to the next sheet in the workbook: Ctrl + Page Down
  • Move to the previous sheet in the workbook: Ctrl + Page Up

Entering Information in Cells

You can also use various keyboard shortcuts to enter values into your cells:

  • Enter the current time: Ctrl + Shift + :
  • Enter the current date: Ctrl + ;
  • Apply the General Number format: Ctrl + Shift + ~
  • Apply the Currency format with two decimal places: Ctrl + Shift + $
  • Apply the Percentage format with no decimal places: Ctrl + Shift + %
  • Apply the Scientific number format with two decimal places: Ctrl + Shift + ^
  • Apply the Date format with the day, month, and year: Ctrl + Shift + #
  • Apply the Time format with the hour and minute, and AM or PM: Ctrl + Shift + @
  • Apply the Number format with two decimal places, thousands separator, and minus sign for negative values: Ctrl + Shift + !

As you might expect, this is only a small fraction of what Excel can do if you know enough about it. If you want even more keyboard shortcuts in addition to these, Microsoft details even more of them on its website.

If you have any recommendations for future tips, be sure to leave them in the comments. We’ll do our best to cover all topics our readers are interested in!

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